Board Relations Manager

This position is responsible for the administration, management, planning, directing and coordinating PEC Board of Director’s projects and programs in support of the Cooperative’s strategic initiatives.

• Maintain positive relations with all levels of clients, including Board of Directors, Members, management and staff

• Ensure that staff have a clear understanding of the Cooperative’s policies relating to Board relations and member elections

• Maintain detailed understanding of compliance requirements, including regulations, corporate Bylaws, Tariff, and other corporate governing documents

• Monitor completion of Board of Director information requests

• Supervise the open records program and coordinate document production

• Coordinating PEC’s elections, including Board of Directors, under direction of counsel

• Oversee the planning and execution of the Annual Member Meeting

• Oversee the preparation and review of Board and Board committee meeting materials such as agendas, corporate governance related materials, corporate resolutions, and meeting minutes

• Ensure timely coordination and collection of Board meeting materials, information, and contacts

• Develop, implement and review processes, procedures, policies and guidelines

• Design, write, and edit publications for internal and external use

• Provide analysis and reports related to performance of procedures

• Prepare and deliver materials, reports, and presentations to the Board

• Perform analysis and troubleshooting of issue reported by members or internal business units

• Coordinate and ensure Board of Directors travel and attendance at trade association meetings and conferences

• Attend all Board of Director meetings

• Implement corporate and departmental policies, procedures and standards in conjunction with management

• Teach and instruct employees in job duties and company policies or arrange for training to be provided

• Evaluate employees' job performance and recommend appropriate personnel action

• Prepare department budget under the direction of counsel

• Recruit, instruct, and supervise subordinates

• Develop and manage department budget

• Recommend promotions, transfers, hires and other disciplinary action

• Establish metrics and prepare monthly reports

• Coordinate activities with other departments

• Maintain the security of confidential information

• Stay abreast of advances in technology

• Demonstrate regular and prompt attendance

• Performs other related duties as necessary or assigned.

A full range of supervisory activities, training, evaluation, counseling and recommendation for termination. This includes, but is not limited to, effectively communicating organizational policies and other information to subordinates, ensuring that employees have a clear understanding of their responsibilities

• Knowledge of business and management principles including strategic planning, resource allocation, leadership techniques and budgeting

• Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data or processing information

• Knowledge of principles and processes for providing customer service

• Knowledge of fiscal and budgetary processes

• Skilled in time management

• Skilled in prioritizing and managing changing priorities

• Skilled in preparing and conducting presentations

• Skilled in handling conflict

• Skilled in data analysis and problem solving

• Skilled in monitoring and managing performance

• Skilled in establishing and communicating performance expectations and metrics

• Skilled in planning and organizing

• Skilled in identifying, analyzing and resolving problems

• Ability to interpret policies and guidelines

• Ability to write articles, briefing materials and policies

• Ability to lead and train others

• Ability to communicate effectively verbally and in writing

• Ability to listen and understand information verbally and in writing

• Bachelor’s Degree

• Directly related experience may substitute for education

• Four years of directly related experience, including two years of supervisory experience

• Valid Driver’s License

• The employee may be required to stand; reach with hands and arms, stoop and kneel

• The employee may be required to sit or stand for long periods of time

• The employee may be required to lift, carry, push, pull or move up to 25 pounds

• The employee may be required to travel

• Exempt employees receive a fixed bi-weekly salary to compensate them for all hours worked during each pay period

• This position may be required to work more than 40 hours per week

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.