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Administrative Assistant (for C-Suite)

San Antonio, TX, US, 78636

Position Open Until Filled

Note:  This position will support all Executives and the Executive Assistants. The work location for this position is the Headquarters in Johnson City, TX.

 

Position Summary:

This position is responsible for providing administrative support to facilitate the effective management and coordination of Regional operations.

 

Essential Duties and Responsibilities:

  • Create, analyze and report budget data
  • Assist in the development of operating budget
  • Assist with coding and processing of vendor invoices for payment
  • Assist in research, development and adherence to the Regions budget in conjunction with the Finance Department and the Region Director
  • Create requisitions and purchase orders for projects and tasks
  • Serve as coordinator for specific projects
  • Update region specific Emergency Operation Plans in conjunction with the others
  • Maintain Control Center callout system with region data
  • Manage and prioritize communication with all levels of employees and management
  • Prepare correspondence, reports and presentations
  • Archive and retrieve documents, records and reports and maintain a filing system
  • Sort and distribute incoming correspondence
  • Prepare Damage Claims and Insurance Documents and work with insurance adjusters for members
  • Coordinate office calendars, training schedules, events and travel arrangements
  • Schedule conference and meeting rooms
  • Maintain information on company vehicles and communications equipment
  • Maintain and coordinate region specific maintenance and repair workflow for vehicles
  • Update Automatic Vehicle Location Software and employee information for the Control Center
  • Serve on Cooperative Committees
  • Attend meetings and record minutes
  • Order and maintain office supplies
  • Provide coverage for other administrative assistants
  • Maintain  the security of confidential information
  • Stay abreast of advances in technology
  • Demonstrate regular and prompt attendance
  • Other duties as assigned

 

 

Knowledge, Skills and Abilities:

  • Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data or processing information
  • Knowledge of principles and processes for providing exceptional customer service
  • Skilled in time management
  • Skilled in prioritizing and managing changing priorities
  • Ability to communicate effectively verbally and in writing
  • Ability to listen and information verbally and in writing
  • Ability to anticipate, identify, analyze and resolve conflict and problems
  • Ability to contribute and work effectively in a team environment
  • Ability to balance and manage competing and/or conflicting high priority demands

 

Minimum Qualifications – (Education, Experience, Certification, & Licensure):

  • High School Diploma or equivalent
  • Five years of experience in an administrative capacity
  • Valid Texas Drivers License

 

Physical Demands and Work Environment:

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

  • The employee may be required to stand; reach with hands and arms, stoop and kneel
  • The employee may be required to sit or stand for long periods of time
  • The employee may be required to lift, carry, push, pull or move up to 25 pounds.
  • The employee may be required to travel
  • The employee may be required to work more than 40 hours per week

 

 

 

Pedernales Electric Cooperative is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation and gender identity. 

Join PEC

At PEC, we know happy employees produce great work. That’s why we’ve recently been named a Top Workplace by both the Austin American-Statesman and the San Antonio Express-News! As a PEC employee, you’ll find we’re always willing to invest in you — because we know that we do better when you do better.

 

 


Nearest Major Market: Austin